ABUNDENSE

Introduction: In our cutting-edge eSignature process, we have implemented a unique 16-digit Code and Reference Number system that adds an extra layer of accuracy and organization to our communication. The Reference Number is divided into four parts, representing the Company Name, Project Name, Work Package, and Numbering Series. Each part is essential in creating a comprehensive and distinctive Reference Number for every document. Let's delve into the details of this process and how it simplifies the management of Reference Numbers. Four-Part Reference Number Structure: Company Codes: The first part consists of a three-character code representing our different companies, such as ASV for Atriya Smart Village LLP, ARI for Atriya Real Infra, and ACT for Atriya Contours LLP. Project Codes: The second part involves a two-character code representing various projects, including AA for Atriya Abundense, AS for Atriya Sansaar, and PJ for Panchajanya. Work Packages: The third part utilizes...

Here's a simplified and easily understandable explanation of the eSignature 16-digit code generation process: eSignature Data Sheet Setup: Each team member will have their own eSignature data sheet, which is a Google Sheet. The data sheet will have three columns with headers: Date, Purpose/Reference No, and Code. Generating the 16-Digit Code: When a team member has a letter ready to be signed, they will open their eSignature data sheet. In the data sheet, they will fill in the Date and Purpose/Reference No for the specific letter they want to sign. Next, they will select the corresponding code cell in the same row (where the 16-digit code needs to be generated). Initiating Code Generation: To generate the 16-digit code, the team member will press a button named 'OK' that is available in the same sheet. The code generation process will be automated and taken care of by the Data Controller. 16-Digit Code Display: Once the 'OK' button is pressed, the unique 16-digit co...

I. Introduction A. Explanation of the Data Monitoring & Controlling System B. Purpose and benefits of the system C. Overview of the innovative and sustainable features II. Pre-requisites for the System A. Gmail Account Setup B. Signature PNG and eSignature Data Sheet C. Designation of Document Personnel III. Outward Mail Process A. Composing Email with Signature and Code B. Exporting Email as PDF C. Sending PDF to Document Person D. Document Person Verification E. Storage of Outward Communications IV. Inward Mail Process A. Receiving and Reviewing Inward Communications B. Forwarding Inward Communications to Relevant Departments C. Automation Solutions for Time Gap Management D. Storage of Inward Communications V. Roles of Document Controller A. Inward Mail Processing B. Forwarding to Concerned Departments C. Time Gap Management D. Signature and Code Verification E. Data Sheet Maintenance F. Document Storage G. Data Backup H. Training and Support (part...